Purchase orders

A purchase order records what you bought, what you paid and what has arrived. It is also where your costs start: when a line is received, its cost flows into the ingredient’s weighted average cost. See receiving.

Create an order

1. On the Purchase orders page, click New order.
2. Type the vendor’s name. If it is new, the vendor record is created along with the order. See vendors.
3. Add the invoice or PO reference, the order date and, if you know it, the expected delivery date.
4. Click Create order.

Add lines

Each line is one item on the invoice. Click Add line, pick an ingredient (or type a new name to create it), then enter the quantity and the Total paid for that line. The unit price is derived for you: 12 kg of habaneros at €66.00 reads back as €5.50 / kg. You copy the number straight off the invoice; the division happens for you.

A line does not have to be an ingredient. When you type a new name, you choose what it is:

Kind	What happens
Ingredient	Stocked in your inventory, usable in recipes.
Packaging	Jars, lids, labels, boxes. Stocked and costed like an ingredient.
Supply	Tape, mailers, gloves. The spend is recorded without tracking stock.
Equipment	Each one received joins your equipment as an owned unit, at its landed cost.

See equipment, units and offers for what happens to equipment lines after receipt.

Statuses

An order moves through four statuses:

• Draft: you are still assembling it.
• Ordered: sent to the vendor. Click Mark as ordered when it goes out.
• Partial: some lines have been received.
• Received: every line is in.

The last two update on their own as you receive lines.

Notes and fees

The Notes card holds anything worth remembering about this order (“driver delivers to the back door”). The Fees & shipping card carries delivery, payment and platform fees; they spread across lines and end up in your ingredient costs. See fees and landed cost.